Data policy

The following is the data management policy written and agreed by the CoFEE Scientific Steering Committee. It provides the framework for short–term and long-term management of the data arising from the CoFEE project. The data management policy has been written in consultation with, and accounting for, the data management policy for the NERC Flood Risk from Extreme Events (FREE) Programme.

Data management

Data collected within the CoFEE programme will comply with NERC's Data Policy. The main objective of this policy is to ensure that the data will contribute to a key NERC resource and will continue to be exploited both scientifically and commercially long after the formal end of the programme. The management of the data collected within CoFEE will be the responsibility of the relevant NERC Designated Data Centres (i.e. BODC). Funds have been made available from the CoFEE budget to support this activity.

CoFEE Data Policy

The following data policy for the CoFEE programme is in keeping with the NERC FREE Data Policy. It is subject to Scientific Steering Committee review.

  1. Data submitted to the Sample Data Centre (SDC) must be in the data format agreed between the data centre and relevant Project Partner. BODC will not perform data conversions such as changing models to CF-NetCDF. All formatting is the responsibility of the CoFEE Project Partners.
  2. In addition, all agreed metadata must be supplied to BODC for entry into the Data Catalogue.
  3. Data access conditions will be as follows:
    • Metadata will be made freely available to all, allowing people to be aware of the work CoFEE have carried out as part of the NERC FREE Programme.
    • Access to data will be restricted to members of the NERC FREE community and certain other individuals (as may be specified by the Scientific Steering Committee) for a period of two years commencing 31 March 2010.
    • Once this two year period has expired, the data will be made available free of charge for public access (for more details, see the NERC Data Policy).
    • Commercial enterprises may, once the two year restriction period has finished, use the data generated/collected during the CoFEE programme, provided they pay a royalty fee to NERC for use of the data.
  4. Anyone making use of CoFEE data within two years of the end of the programme will be required to include the CoFEE PI and/or Project Partners (as appropriate) as co-author(s) on any resulting papers, if the CoFEE PI and/or Project Partners so desire.
  5. The data being lodged with BODC should be the final version of each dataset that is being used in CoFEE. This should be checked by the relevant Project Partner prior to submission to ensure that all corrections, adjustments, calibrations etc. have been performed and the necessary metadata are available.
  6. Project Partners making use of CoFEE data are responsible for ensuring that the data used in publications are the best available at the time.
  7. While data are restricted from the public domain, no data will be transferred to parties outside the programme without the explicit agreement of the originator. In addition, guidance will need to be sought from the Science Steering Committee if major data transfers are involved, to avoid compromising the interests of other programme participants.
Coastal Flooding by Extreme Events (CoFEE)