Data submission

The following gives information about submitting UK-OSNAP data to BODC.

Data from measurements

All data resulting from sampling should be submitted to BODC. Follow the links below for more information.

  1. Introduction
  2. Sending data
  3. File formats
  4. Accompanying information
  5. Data Management Plan

1. Introduction

In general BODC rely on the expertise of the data originators to supply fully processed, quality controlled data sets with supporting comprehensive metadata.

When data analysis has been completed, please send a copy of each data set to BODC. The following is a summary of the submission process. More detailed guidance on how to prepare a submission is provided in the BODC data submission guide.

2. Sending data

You can submit OSNAP data in the following ways

  • Email attached files to Richenda Houseago-Stokes. Please note — BODC has the capacity to safely receive email attachments up to 5 Mb in size. Check the allowable file size transfer by this method with your IT service managers.
  • Place your data on an FTP server and send retrieval instructions to Richenda Houseago-Stokes.
  • Copy your data onto a hard drive, USB drive or DVD and send to Richenda Houseago-Stokes, British Oceanographic Data Centre, National Oceanography Centre, European Way, Southampton, SO14 3ZH.

If none of the methods listed are suitable, please contact us to determine a method.

3. Formats

We can accept most file formats. Excel files or text files are the most commonly used. Please ask if you are unsure whether we can deal with your file format. For Sea-Bird CTD data please send raw versions of all Sea-Bird files, as well as the processed versions.

4. Accompanying information

Please ensure that the following information is in or linked to the data files

  • Sampling mechanism (e.g. CTD rosette, multicorer, zooplankton net, non-toxic sample)
  • Cast and station reference if relevant
  • Date and time of sample in GMT (or other specified time zone)
  • Depth/height of sample
  • Bottle/rosette reference for CTD rosette sampling

IMPORTANT — Please include in Word or text document

  • The name and institution of the data originator and the principal investigator
  • Specific details of sampling methods used
  • Specific details of any instruments used
  • Details of analytical procedures employed
  • Details of any problems encountered along with comments on data quality
  • A list of the associated data files

5. Data management plan

A PDF copy of the International OSNAP data management plan is available PDF Icon (246 KB).