Data submission

BODC relies on the expertise of the data originators to supply fully processed, quality-controlled data sets with supporting comprehensive metadata.

When data analysis has been completed, please send a copy of your data together with associated documentation to BODC. The following is a summary of the submission process. Further information can be obtained from our guidelines on submitting data to BODC or by contacting Rob Thomas.

Data can be sent as attached files via email to Rob Thomas. BODC has the capacity to safely receive email attachments up to 5MB in size. However, this limit is the acceptable level set by our IT department. Data originators are advised to check with their own IT service managers regarding allowable file size transfer by this method. FTP server transfer can be arranged where files of larger size are to be submitted. Please email Rob Thomas for arrangements.

Alternatively, data sets can be copied onto CD, DVD or Zip disk and sent to:

Rob Thomas
British Oceanographic Data Centre
Joseph Proudman Building
6 Brownlow Street
L3 5DA

We can accept most file formats. Microsoft Excel files or text files are the most commonly used. Please ask if you are unsure whether we can deal with your file format.

IMPORTANT — Please include Microsoft Word or text document containing

  • The name and institution of the data originator and the principal investigator.
  • Specific details of sampling methods used.
  • Specific details of any instruments used.
  • Details of analytical procedures employed.
  • Details of any problems encountered along with comments on data quality.
  • A list of the associated data files.

In addition for cruise-related data sets please ensure that the following information is in or linked to the data files

  • Sampling mechanism (e.g. CTD rosette, air sampler, zooplankton net, non-toxic sample).
  • Cast and station reference if relevant.
  • Date and time of sample in UTC (or other specified time zone).
  • Depth/height of sample.
  • Bottle/rosette reference for CTD rosette sampling.

BODC also encourages UKOA scientists to submit a copy of their raw data files in specific cases where only a subset of the raw data is exploited or in cases where changes in processing method are likely to occur after the project has ended. In these cases both raw and processed data should be archived at BODC.

It must be stressed that BODC does not have the resource to process raw data without specific agreement. Unprocessed cruise data cannot readily be incorporated into the relational database system and its distribution is limited to copies of the original files via a data set inventory. In the case of NERC funded research, the submission of unprocessed data to a national data centre does not meet the data management criteria of the grant.

UK Ocean Acidification Research Programme